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Twin Rock Improvement Association Annual Meeting Minutes August 6, 2023 The annual TRIA meeting was held on Sunday, August 6, 2023 at
the Florissant Fire Station. Eighteen people
representing 11 Property Owners were in attendance. Thanks to all who were able to come to the
meeting. The meeting was called to order
at 12:18 P.M. by President Mike Burleson.
Board members present were Mike Burleson, President, Josh Manthey, Vice
President, Pat Heard, Secretary–Treasurer and John Lewis, Past President. Property Owners in Attendance: Donna Dickson, Jo Coleman, Josh Manthey, John
& Deb Lewis, Leon & Gloria Odendahl, Mike & Kim Burleson, Fawn
Batista, Jim & Pat Heard, Hunter & Carole Sessums, Gregg & Kathy Payne
and Tom & Ann Cummings. President Mike Burleson advised the group that he and Kim
were in the process of moving. He stated
he was honored to have served as TRIA President and still had relatives in the
area. He and Kim will be greatly
missed. Mike welcomed new owners, Hunter & Carole Sessums who
were present at the meeting and noted the 5 other new Property Owners since
August 2022. The first order of business was the Report of the Secretary-Treasurer,
Pat Heard, who requested approval of the Minutes of the August 7, 2022 Annual Meeting,
copies of which were emailed to Members and were also available to review
today. It was moved by Kim Burleson and
seconded by Donna Dickson that the Minutes be approved. The next order of
business was the Report of the Secretary-Treasurer on the Financials, copies of
which were sent to all in a prior email and were available today. There were no questions, and a Motion was
made by Kim Burleson and seconded by Donna Dickson to approve the Financials. It was approved by
all that we make our usual $300 donation to Florissant Fire and $200 to Divide
Fire, Lake George and 4 Mile. Kim Burleson made a timely presentation on Fire Mitigation. She advised that a very informative video is
available on YouTube entitled “Fire Mitigation 101” and encouraged all to watch
it. She noted the availability of the
NoFloCo Fire Mitigation Posse in Teller County and the advantage of getting
designated as a Fire Wise community .
She offered to provide grant writing services if anyone is interested in
getting fire mitigation services. The condition of the
“common area” was again discussed. Following discussion, it was noted that
despite the best efforts of individual TRIA members, the job of the initial
cleanup is beyond TRIA capabilities and that it was time to seek professional
assistance. TRIA
members Josh Manthey, Ann Cummings and Fawn Batista agreed to work together and provide the board
with the cost of an initial clean up and spraying and the cost for continued
upkeep. It was agreed that the Board of
Directors could make the expenditure for this work which would be reviewed by
the membership at next years Annual Meeting.
The TRIA Trash Days were discussed. It was
agreed that the placement of the roll offs at the end of Quartz was a good
placement. TRIA was assessed an
additional fee of $210 due to a 3 ton overweight in the first roll off. It was also agreed that TRIA would pay for 1
additional roll off at the end of September.
There followed general discussions of Beavers and
Bears. Bears especially. Kim will devise a flyer regarding info
provided to Owners as it relates to Private Property and Garbage collections
which will be included in the initial Welcome to new Owners and provided to
Members. It was also decided to update the Member Info sheet to include
a line asking for the intended/and or use
of TRIA property. Election of Directors/Officers 8/2023 - 8/2024 Josh Manthey agreed to step up as President as Mike and Kim
are moving. Donna Dickson agreed to step
into the Vice Presidents position. Pat
and John agreed to remain in their positions and although Tim was not present,
he remained the choice as Member at Large. All members present agreed unanimously. Therefore, the Board of Directors and Officers
for the 8/2023 - 8/2024 year are: Joshua Manthey - President Donna Dickson - Vice President Pat Heard – Secretary-Treasurer John Lewis – Past President Tim Costanzo - Member at Large The meeting was adjourned at 1:15 P.M. Respectfully submitted. Pat Heard-TRIA Sec/Tra
8/8/2023
Twin Rock Improvement Association Annual Meeting Minutes August 7, 2022 The annual TRIA meeting was held on Sunday August 7, 2022, at
the Florissant Fire Station. Fifteen people
representing 9 Property Owners were in attendance. Thanks to all who were able to come to the
meeting. The meeting was called to order
at 12:15 P.M. by President Mike Burleson.
Board members present were Mike Burleson, President, Pat Heard,
Secretary–Treasurer and Tim Costanzo, Member at Large. Property Owners in Attendance: Donna Dickson, John & Debbie Lewis, Leon &
Gloria Odendahl, Mike & Kim Burleson, Pat Heard, Cindy Sullivan, Tim &
Claudia Costanzo, Vince & Nadine Guthrie, and AJ & Lenore
Hotchkiss. President Mike Burleson noted
the 6 new Property Owners since August 2021.
The first order of business was the Report of the
Secretary/Treasurer, Pat Heard, who requested approval of the Minutes of the August
1, 2021, Annual Meeting, a copy of which was emailed to all and was also
available to review today. It was moved by
Kim Burleson and seconded by Debbie Lewis that the Minutes be accepted. The
next order of business was the Report of the Secretary-Treasurer on the
Financials, copies of which were included a prior email send out. There were no questions, and a Motion was
made and seconded to approve the Financials.
The TRIA Trash Days were discussed. All agreed that the placement of the roll off
at the end of Quartz was a good idea. It
was agreed to continue the 2 roll offs in early June. Mike reminded everyone not to overload the
initial roll off. Donna Dickson
brought up the recent fires in our surrounding areas and the excellent cooperation
between all the fire fighting groups in the area. Donna moved that we expand our annual
donations to include the Lake George and 4 Mile Fire stations. Cindy Sullivan seconded the Motion. It was approved by all that we make our usual
$300 donation to Florissant Fire, our $200 to Divide Fire and add a $200
donation to Lake George and a $200 donation to 4 Mile. The condition of the “common area” was again discussed. Mike stated that Josh Mathany had made notable
progress with this cleanup. It was noted
by all that Josh deserved many thanks for his efforts to clean-up the
area. Josh had asked Jerry Brown to make
a presentation regarding both the TRIA Subdivision sign and the common
area. Jerry distributed a handout
illustrating a suggestion for the sign and a site plan for the Twin Rock Common
area. Discussion ensued as to the pros
and cons of have a nice area so close to 24 which many thought would “invite”
non-residents to use the area which was specifically for Twin Rock property
owners. A decision concerning the suggested
improvements was tabled for further study.
Following a general discussion regarding the TRIA sign, Kim moved, and
Donna seconded that we move ahead with the sign suggestions presented by Jerry
Brown. It was decided to cap the cost a
$750 and to leave the sign where it is presently located. Jerry will move forward consulting with Josh
and Mike. This was approved by all. Mike and Josh are approved to update any other
signs needed in that area. Vince Guthrie
mentioned the chipper/slash programs available in our area. Mike will reach out to the fire departments
to see when and what is currently available.
Donna Dickson
brought up the fact that there may be some grant money available to assist in
Fire Mitigation in our area. Kim and
Donna will work together to see if Firewise or any other assistance is
available and what is entailed in securing some funds for fire mitigation. Election of Officers 8/2022 - 8/2023 It was moved by Kim and seconded
by Leon Odendahl that John Lewis be nominated to serve on the Board of
Directors as Past President for the coming year. This was approved. Cindy Sullivan moved, and Leon seconded that
the current slate of Board Members be re-elected to another term. This was approved by all. Therefore, the Board of Directors and Officers
for the 8/2022-8/2023 year are: Mike Burleson - President, Joshua Manthey - Vice President Pat Heard – Secretary -Treasurer
John Lewis – Past President Tim Costanzo - Member at Large
The meeting was adjourned at 1:45 P.M.
Twin Rock Improvement Association Annual Meeting Minutes August 1, 2021 The annual TRIA meeting was held on Sunday August 1, 2021at
the Florissant Fire Station. Thirty- one people representing 19 Property Owners
were in attendance. Thanks to all of you
who were able to come to the meeting.
The meeting was called to order at 12:02 P.M. by President Mike
Burleson. Board members present were Mike
Burleson, President, Josh Manthey, Vice President, Pat Heard,
Secretary–Treasurer and Tim Costanzo, Member at Large. Property Owners in Attendance: Donna Dickson, John Lewis, Leon & Gloria
Odendahl, Mike & Kim & Kaylie Burleson, Josh Manthey, Jim & Pat Heard,
Tim & Claudia Costanzo, Vince & Nadine Guthrie, Chris & Becky
Miller, Glenn Mellor, AJ & Lenore Hotchkiss, Bryan Murray, Bill &
Cheryl & Sarah Bradley, Steve & Renee McCoy, Ann & Tom Cummings,
Cindy Sullivan, Drew & Nicola Hill, and Gregg & Kathy Payne. President Mike Burleson noted the 16 new
Property Owners since August 2019. The first order of business was the Report of the
Secretary/Treasurer, Pat Heard, who requested approval of the Minutes of the August
4, 2019 Annual Meeting, a copy of which was emailed to all and was also
available to review today. It was moved
and seconded that the Minutes be accepted. The next order of business was the
Report of the Secretary-Treasurer on the Financials, copies of which were
included a prior email send out. There
was one question regarding the $250 for accounting services which was for the US
and Colorado Tax return prep and filing.
There were no other questions and a Motion was made and seconded to approve
both Financials. Both Motions passed
unanimously. Old Business: The condition of the “free area” was again discussed. Leon Odendahl brought up the fact that the area
is really overgrown as nothing was done in the past couple years and that weeds
were growing again. After much
discussion, it was decided that Josh Mathany would lead the move to get this
cleanup started. Maybe a Community Clean
Up Day. It was moved by Tim and 2nd by Lenore and approved that contact
be made with the same company if it is decided that would be necessary after a
team lead by Josh Mathany makes efforts to begin the actual clean-up of the
area. It was also approved that TRIA pay
to rent the necessary equipment to assist in this cleanup if it is not
available via Members. It was also
mentioned that after the cleanup, we may consider purchasing a new picnic
table. It was moved,
seconded and approved that TRIA continue the donations to the Divide Fire
Department of $200 and to Florissant Fire Department of $300 and to go ahead
and pay both Departments for last year also. Everyone was reminded to be respectful of your neighbors and
to keep their own property cleaned up and about the presence of bears and the
Associations request that garbage not be put out until the morning of garbage
pickup not the evening before. New Business: Josh Mathany will make contact with Fawn Batista and let us
know if there is anything TRIA as an Association can do at this difficult time.
And that a card will be available at
Pat’s house to sign. The TRIA Trash Days were discussed. John Lewis will look into the cost of a
larger rolloff for next year. There was a
general discussion about placing cameras to monitor the roll-offs to discourage
prohibited items, and it was tabled for further investigation. It was suggested we place “Under Surveillance”
Signs on the rolloff. Election of Officers 8/1/2021-8/2022 It was moved by Drew Hill and seconded
by Leon Odendahl and approved that the current slate of Officers be re-elected
for the coming year: Mike Burleson as President, Joshua Manthey as Vice President,
Pat Heard as Secretary-Treasurer, and Tim Costanzo, Member-At-Large. It was passed unanimously. Therefore, the Board of Directors and Officers
for the 2021-2022 year are: Mike Burleson - President, Joshua Manthey - Vice President Pat Heard – Secretary -Treasurer Tim Costanza - Member at Large
The meeting was adjourned at 1:45 P.M.
There was no 2020 TRIA Annual Meeting due to COVID Restrictions
Twin Rock Improvement Association Annual Meeting Minutes August 4, 2019 The annual TRIA meeting was held on Sunday August 4, 2019 at
the Florissant Fire Station. Seventeen people representing 11 property
owners were in attendance. Thanks to all
of you who were able to come to the meeting.
The meeting was called to order at 12:04 P.M. by President Mike
Burleson. Board members present were Mike
Burleson, President, Josh Manthey, Vice President, Pat Heard,
Secretary–Treasurer and LeeAnn Friedrich, Past President. Property Owners in Attendance: Dan Brick, Bruce Lovejoy, Donna Dickson, John
Lewis, JJ Muller, Madeline Muller, Ray Rinaldi, Gwen Rinaldi, David Krueger,
Leon Odendahl, Gloria Odendahl, Mike Burleson, Kim Burleson, Josh Manthey, LeeAnn Friedrich, Jim Heard, and Pat
Heard. President Mike Burleson requested
that everyone introduce themselves with a brief comment. The first order of business was the Report of the
Secretary/Treasurer, Pat Heard, who requested approval of the Minutes of the August
12, 2018 Annual Meeting, a copy of which was emailed to all and was also
available to review today. It was moved
and seconded that the Minutes be accepted. The next order of business was the
Report of the Secretary-Treasurer on the Financials, copies of which were
included in the hand-outs. There were no
questions and a motion was made and seconded to approve both Financials. Both Motions passed unanimously. Pat also noted the names of 2 new property owners: Jon and Jessica Kliewer at 36 Granite and
Dylan and Megan James at 57 Granite. Old Business: LeeAnn mentioned that picnic table had been
removed from the common area as was decided at last years’ Annual Meeting. Leon Odendahl brought
up the fact that the weeds were growing again, and it was moved, seconded and
approved that the BOD arrange to have the same company come and clean out the
area. It was moved,
seconded and approved that TRIA continue the donations to the Divide Fire Department
of $200 and to Florissant Fire Department of $300. New Business Our guest speaker was Don Angell, Teller County Office of Emergency
Management Director. Don had toured our Subdivision with LeeAnn and Mike from the prospective
of OEM priorities. Don spoke directly to the issue of county road maintenance and the fact
that Teller County had not had a budget increase in 15 years. He stressed the importance of Self Mitigation
on owned property. He said his motto was
he would risk a life for a life but not a life for property. He mentioned that he as some matching money
available to assist with property mitigation.
He also said he is working on the final details of a Plan to have 3
chippers available for homeowners to borrow
to assist with self- mitigation.
Don had many other comments and suggestions as the Emergency Management
priorities he has to consider on a daily basis, and he is available to anyone
who would like to discuss/act on Suppression and Mitigation issues. It was discussed that we have not had any complaints
regarding trespassing nor any issues with any of the 4 VRBO (Vacation Rental By
Owners) in our Association. Everyone was reminded to be respectful of
your neighbors and to keep their own property cleaned up and about the presence
of bears and the Associations request that garbage not be put out until the
morning of garbage pickup not the evening before. It was again brought up that we still have several issues
which appear to be a violation of Covenants:
a couple lots on which temporary buildings have long exceeded their approved
time, a couple instances in which there
are occupants in the temporary buildings, several lots contain vehicles which
are not licensed and/or appear immovable.
It was agreed that the BOD would address these issues on an individual
basis and refer any violations to the proper Teller County Enforcement
Authorities. The board was also authorized
to consult our attorney again regarding the continued violations on the Rock
property. Dave Krueger addressed the group
about the issues of the “misplaced road” on Mica. Next years Annual Meeting was
set for the 2nd Sunday of August,
August 9, 2020. Election of Officers 2019-2020 It was moved and seconded that
the current slate of Officers be re-elected for the coming year: Mike Burleson as President, Joshua Manthey as Vice President, Pat Heard as Secretary-Treasurer, Tim
Costanzo, Member-At-Large and LeeAnn Freidrich, Past President. It was passed unanimously. Therefore, the Board of Directors and Officers
for the 2019-2020 year are: Mike Burleson - President, Joshua Manthey - Vice President Pat Heard – Secretary -Treasurer Lee Ann Freidrich - Past
President Tim Costanza - Member at Large
The meeting was adjourned at 1:51 P.M.
Twin Rock Improvement Association Annual Meeting Minutes August 12, 2018 The annual TRIA meeting was held on Sunday August 12, 2018
at the Florissant Fire Station. Twenty-three people representing 17 property
owners were in attendance. Thanks to all
of you who were able to come to the meeting.
The meeting was called to order at 12:02 P.M. by President Lee Ann
Friedrich. Board members present were Lee
Ann Friedrich, President, Pat Heard, Secretary–Treasurer and John Lewis, Past President. The first order of business was the approval of the Minutes
of the August 13, 2017 Annual Meeting, a copy of which was emailed to all and
were also available to review today. The
next order of business was the Report of the Secretary-Treasurer on the
Financials, copies of which were included in the hand-outs. Pat Heard reported that the negative balance
noted on the P/L Statement was the result of a $1500 expenditure to an
Accountant to prepare the Tax Returns for the years 2012-2016 plus the current
year of 2017 following IRS notification that TRIA was not in compliance with
IRS requirements. The IRS stated that
TRIA had failed to respond to a letter back in the 1980’s and that our Exempt
Status had been revoked since that time which made annual HOA Tax Returns
required. There were no taxes due or penalties assessed for any of those
years. The excess was paid from
reserves. Lee Ann addressed the issue of
the costs of the Dumpster Rental and John Lewis addressed the issue of the rising
costs of Liability Insurance. Motion was
made and seconded to waive the reading of the Minutes and to approve both the
Minutes and the Financials. The Motion
passed unanimously. Donna Dickson requested that we try to update News to our online Website
and John Lewis agreed to do that. Dave Fandrei had repaired the Picnic Table as requested, but
at this time, the wood has already warped.
Following a short discussion, it was decided to just remove the picnic
table since no one present has used it or knows of anyone who has and due to
the liability hazard it presents. Rick Bastia agreed to place some rocks to the area that has been used as
an ATV trail to prevent access. John Lewis reported on the Fire
Wise Program. After much research, John
Lewis reported that it was his conclusion that the cost was too great and
enforcement would be too difficult to implement as an Association. There followed a general discussion on this
issue. It was agreed that an email to
all to be “fire-wise” within their own property would be appropriate. Pat Heard reported that
following the mailing of the Ballots for the Goat amendment, the votes totaled
38 Yes and 8 No, so it passed, and the Amendment was recorded with Teller
County. There followed a discussion as to
a way for Residents/Owners to stay in touch via FB, Next Door Neighbor, Nixle,
etc. Lee Ann will look into this. Rick Bastia said he would look
into spreading some crushed granite at the Mailboxes. New Business
Property Signage-Lee Ann reported that Jerry Brown planned a presentation
on a Plexiglas Info Board instead of the wood one we presently have, but he was
unable to attend. At that time, a
general discussion as to materials and placement of informational boards ensued
with numerous suggestions as to where and how.
In the end, it was decided that we would do nothing at this time. Lee Ann reminded everyone to be respectful of your neighbors
and to keep their own property cleaned up.
Lee Ann reminded everyone about the presence of bears and
the Association request that garbage not be put out until the morning of
garbage pickup not the evening before.
Tim Costanza recommended ammonia-soaked rags as a deterrent, and Dave
Fandrei added that electricity was the only sure way to stop bears. Lee Ann reminded all present of the requirement concerning
temporary buildings, and a discussion ensued as to the definition of
“temporary” as to both time and material.
It was agreed that John would
address this issue as to definition with the Lawyer. It was moved and approved that John Lewis be authorized to
consult an attorney regarding the Rock property and miscellaneous Association
issues for clarification. It was moved and approved that Ballots
be sent out to all Members in Good Standing on two issues: One to amend the By Laws to
allow for email voting which was approved unamously and a second Ballot to
raise TRIA dues to $75 per year due to the fact that TRIA is presently
operating at a break-even point and that with the increased cost of Liability
Insurance and the cost of an IRS return every year, TRIA will be operating at a
deficit beginning now. There were 2 opposed to this.
Pat Heard noted the six property changes during the past Fiscal
Year: Lot 51 Mullins to
Rock Lots 7 & 8
Lattayk to Davis Lot 1 Duncan to Treloar/Schaefer Lot 53 Rondeau to Carrillo Lot 98 Bly/Brewer to Breckenridge Fund Lot 84 Mormann to Marihugh Election of Officers 2018-2019 It was moved and seconded that
the following slate of Officers be elected for the coming year: Mike Burleson as President, Joshua Manthey as Vice President
and Pat Heard remain as Secretary-Treasurer.
By election of these Officers, Joshua Manthey will be added as being authorized
as Signatory Agent for the Twin Rock Improvement Association Bank Account at
Park State Bank and Trust in Woodland Park, Colorado. It was passed unanimously. It was moved and seconded that Tim
Costanzo be elected as the At-Large Member. The motion passed unanimously. Therefore, the Board of
Directors and Officers for the 2018-2019 are: Mike Burleson - President, Joshua Manthey - Vice President Pat Heard – Secretary -Treasurer Lee Ann Freidrich - Past
President Tim Costanza - Member at Large It was moved by Donna Dickson and seconded by Cindy Sullivan
to continue both the Donations to the Florissant and Divide Fire Departments. The Motion passed unanimously.
The meeting was adjourned at 1:40 P. M.
Twin Rock Improvement Association Annual Meeting Minutes August 13, 2017 The annual TRIA meeting was held on Sunday August 13, 2017
at the Florissant Fire Station. Twenty-three people representing 16 property
owners were in attendance. Thanks to all
of you who were able to come to the meeting.
The meeting was called to order at 12:01 P.M. by President Lee Ann
Friedrich. Board members present were Lee
Ann Friedrich, President, Pat Heard, Secretary–Treasurer and John Lewis, Past
President. Kim Burleson was present
representing Mike Burleson, Vice President. The first order of business was the approval of the Minutes
of the August 14, 2016 Annual Meeting, a copy of which was included in the
hand-outs, and the Report of the Secretary-Treasurer on the Financials, copies of
which were included in the hand-outs. Lee
Ann noted that the money spent on the fire mitigation in the Common Area during
2016-2017 was more than the $500 budgeted for Property Maintenance for the year
and it resulted in the negative balance in the P/L for the year. The excess was paid from reserves. An Annual Budget was also included in the
hand-outs. A motion was made by Ken
Friedrich and seconded by Jim Heard to waive the reading of the minutes and to
approve both the Minutes and the Financials.
The Motion passed unanimously. Old Business It was moved by Deb Lewis and seconded by Cindy Sullivan to
continue both the Donations to the Florissant and Divide Fire Departments and
the dumpster rentals. The Motion passed
unanimously. Flyers will be sent out to
all members in advance of placement. John Lewis reported on the Fire
Wise Program. Recognition as a Fire Wise
Community can have beneficial results to all property owners including
potential Home Owners Insurance premium reduction. Discussion ensued concerning
the different options the Association can pursue to help manage the cost of
mitigation. John Lewis will check
out the efforts of the Coalition of South Platte and Kim Burleson brought up possibility
of grants available to assist in the effort.
It was decided that John will check out the best way to get an
assessment to evaluate the mitigation needs in the subdivision. If it is necessary to go beyond a curbside
assessment, an email will be sent out to all property owners to request access
to their property to finalize the assessment.
There was some discussion as to whether the Association could provide
some matching dollars to property owners, but this was tabled until a more
definite plan is devised. Progress will
be reported in the Association Newsletters. New Business Lee Ann reminded all Members that although the By-Laws allow
Businesses to be operated out of homes, there can be no signs advertising said
business on the property. Lee Ann reported that there continued to be some trespassing
on private property and reminded Members everyone needed to respect neighbors’
property lines. Lee Ann reminded everyone to keep their own property cleaned
up. Lee Ann reminded everyone about the presence of bears and
the Association request that garbage not be put out until the morning of
garbage pickup not the evening before. Lee Ann reminded all present of the requirement that all
buildings must be submitted to the ACC. Teller County requires a building permit for a structure
larger than 12x10. TRIA requires a
proposed plan for any size building. Lee Ann presented a Complaint Form which has been developed
as an official notification to the Board of Directors that a property owner
wants a specific violation to the Covenants investigated. This form must be completed and signed to
begin an Association review of the complaint.
The form will be available on the TRIA website at twinrock.org. There has been a request that GOATS be added to the animals
permitted in Twin Rock. Lenore
questioned whether goats were permitted by Teller County R-1 zoning
regulations. Kim Burleson read a portion
of the Teller County Planning Department regulations (specifically TCLUR
Chapter 2, Section 2.3) regarding ANIMALS IN RESIDENTIAL ZONE DISTRICTS which
specifically allows goats. It was agreed
that a ballot will be sent out to all property owners asking for a vote to
allow goats to be added to the animals permitted. Other Business Lee Ann welcomed Steve & Stacy Haugen and their two
children, who are new property owners, to TRIA. The members also noted that we would miss Jim Corbett who
was in attendance but has sold his property. It was requested that the Association check into what can be
done about the mud at the Subdivision mailboxes. It was requested that the Association review the rules
regarding dissemination of Owner lists. Judy Dreiling requested that the picnic table that is in the
Common Area be replaced due to its deteriorating condition. TRIA agreed to
purchase the materials to repair the picnic table after David Fandrei
volunteered to do the repairs. Election of Officers 2017-2018 It was moved by Donna Dickson
and seconded by Deb Lewis that the current slate of officers be re-elected for
the coming year. It was passed unanimously. The officers for the upcoming year remain: Lee Ann Friedrich as President, Mike Burleson as Vice
President and Pat Heard as Secretary-Treasurer.
By election of these Officers, Lee Ann Friedrich, Pat Heard and Mike
Burleson, are hereby authorized as Signatory Agents for the Twin Rock
Improvement Association Bank Account at Park State Bank and Trust in Woodland
Park, Colorado. Lee Ann moved and Ken Friedrich
seconded that Dave Fandrei be elected as the At-Large Member replacing Bob Faux
who moved. The motion passed unanimously.
The meeting was adjourned at 1:10 P. M.
Twin Rock Improvement Association Annual Meeting Minutes August 14, 2016 The annual TRIA meeting was held on Sunday August 14, 2016 at the Florissant Fire Station. Twenty-three people representing 14 property owners were in attendance. Thanks to all of you who were able to come to the meeting. The meeting was called to order at 12:36 P.M. by President John Lewis. Board members present were John Lewis, Lee Ann Friedrich, Vice President and Pat Heard, Secretary–Treasurer. The first order of business was the reading of the Minutes of August 9, 2015, a copy of which was included in the hand-outs. Bob Faux made a motion to waive the reading of the minutes. Donna Dickson seconded the motion. The motion passed unanimously with no discussion. John Lewis reviewed the Financial Documents: Profit/Loss for Fiscal Year August 1, 2015 to July 1, 2016 and the Balance Sheet. Two meal items were explained as was the cost for the Spring and Fall Dumpster Rental. It was agreed by all to continue the Dumpster program. broadcasts will be sent out to all members in advance of placement. Old Business The cistern issue was briefly discussed. John Lewis and AJ Hotchkiss met with the Florissant and Divide Fire Chiefs. The conclusion drawn from their discussion was basically that placing a cistern as discussed previously by TRIA members would be extremely expensive, have questionable access for the fire departments and that there could be an issue of liability on private property. The Fire Departments will continue to pursue any funding possibilities to upgrade/improve service. New Business • Bud Worm Invasion-President John Lewis advised that the Company that had previously sprayed the trees was no longer in business. There followed a discussion as to the pros and cons of aerial spraying. It was suggested by JJ Muller that the best solution was a very cold winter, and after much discussion, it was suggested that mitigation by thinning out the trees was a solution to check out. It was moved by Ed Lattyak and seconded by JJ Muller to identify several contractors to address this problem to get an idea as to what the costs would be to spray. The motion passed unanimously. It was agreed to wait till Spring to see if we have a cold enough winter to alleviate the problem without chemical intervention. It was pointed out by Bob Faux that he had been told by the Forestry Department that “spraying is not effective”. It was agreed that we would advise all Association members of the cost of treatment to decide how to proceed. • Fire Mitigation-The above discussion led to the continuing issue of Fire Mitigation. Donna Dickson pointed out that the bottom line is to mitigate. Divide has a yard which will accept slash up to about 8”. John Lewis will check out the efforts of the Coalition of South Platte and Donna Dickson brought up the Fire Wise Community status program. John Lewis volunteered to head up a Committee to check into the best ways to accomplish a subdivision-wide Fire Mitigation Plan. Ed Lattyak and Bob Faux volunteered to assist John. John will also contact member AJ Hotchkiss in this matter. Progress will be reported in the Association Newsletters. • Leon Odendahl had requested John bring up the issue of the thistles in the Common areas of the Subdivision. Bob Faux mentioned that the Willows also needed to be cut down. Lee Ann Friedrich moved and Bob Faux seconded a motion to spray the thistles after getting at least two bids. The motion was approved unanimously. • A motion was made by Tim Costanzo and seconded by Debbie Patterson to continue to make Donations to our two local fire Departments specifying a $300 donation to the Florissant Fire Department and a $200 donation to the Divide Fire Department. The motion carried unanimously. • Several members brought up the issue of increased shooting around the neighborhood. Guns are allowed but care must be taken in its use. A reminder will be included in the Newsletter. • Bob Faux advised that he had spoken with the Assessor and was told that property values were up 10% last year and expected to continue to rise 8-10 % and that Twin Rock was one of the best subdivisions. • Tim Costanzo mentioned that there continued to be some “rock climbing” on private property and a reminder in the Newsletter to respect private property needed to be added again. Other Business • John Lewis welcomed the new property owners in attendance to TRIA. Mike and Kim Burleson 292 Quartz, Adam Duncan 118 Midland, and Mike and Beth Haworth 234 Berylium • Election of Officers 2016-2017 John Lewis has served 2 years and will become an At-Large Member Bob Faux nominated Pat Heard for a second term as Secretary-Treasurer Debbie Lewis seconded the motion. The motion was passed unanimously. Debbie Patterson nominated Lee Ann Friedrich as President. Tim Costanzo seconded the motion. The motion passes unanimously. John Lewis nominated Mike Burleson as Vice President. Leeann Friedrich seconded the motion. The motion was passed unanimously. By election of these Officers, Lee Ann Friedrich, Pat Heard and Mike Burleson, are hereby authorized as Signatory Agents for the Twin Rock Improvement Association Bank Account at Park State Bank and Trust in Woodland Park, Colorado. The meeting was adjourned at 1:30 P. M.
Twin Rock Improvement
Association
Annual Meeting
Minutes
August 9, 2015
The annual TRIA meeting held on Sunday August 9th
was another successful get together for all of us to eat some great food, chat,
and discuss some important issues that are relevant to all of us as property
owners in the Association. Thanks to all
of you who were able to come to the meeting.
The meeting was called to order at 12:20 P.M. by John Lewis.
Board members present were John Lewis, President, and Barb
Faux, Secretary – Treasurer.
Bob Faux made a motion to waive the reading of the
minutes. Leeann Friedrich seconded the
motion. The motion passed unanimously.
John Lewis asked Barb Faux to give the financial report for
the year.
Old Business
1. John Lewis reported that the new sign was raised by the
Association at the Intersection of Hwy 24 and Jade Road. There is still enough money left in the
budget allocated to the sign to have 2 smaller signs made for the borders of
the Association property lines. John has
contacted two property owners to request the use of their land to erect the
signs. However, to date he has gotten no
response from those owners. He asked for
other suggestions for the placement of the signs.
Suggestions made were at the corner of Upper Twin and Lower
Twin on the property of John Smith, and on the property of Carol Lee
Walker. John will contact those property owners to ask permission.
2. The cistern at the bottom of Jade road was next on the
agenda. The Association would like to
place a large cistern at that location but further research needs to be done to
find out about any restrictions or costs.
AJ Hotchkiss and John Lewis will form a team to continue research and
contact the Florissant Fire Chief first.
New Business
1. John Lewis brought the following issue to the
members. There are 2 vacation rentals by
owner within the Association. Although
there are no by-laws prohibiting rentals of homes, the Association needs to
make sure that there are certain rules that the home owners stress to their
renters. This is for the good of the
entire community.
The following rules were suggested by the membership:
1.
Garbage needs to be put out on Mondays, not
Saturdays. Garbage pickup for TRIA is on
Mondays. Garbage left out on Saturday
can be ransacked by bears and strewn around the neighborhood. Some of our homeowners are picking up the
garbage from the renters and putting it in their own garbage so that the bears
can’t get to it.
2.
Homeowners who are renting their properties
should stress to the renters to hike on their own properties, not their
neighbors. Renters have been seen
hiking in neighbors’ yards. Please
stress your boundary lines to renters and that all other areas are private
property, not national forest.
3.
Quiet hours-Although no parties have been
reported, home owners should stress neighborhood quiet hours from 10pm to
7am.
4.
Please no party tents on the properties.
It was suggested that these rules be written down by
Homeowners and placed in the homes for renters to be able to read. This is common courtesy for other property
owners in the association.
2. Dick Keefe suggested that the Forest Service come to
inspect the trees in the association for pine beetles. He has several trees that are dying from the
disease.
Ken Friedrich offered to walk the properties with the Forest
Service. John Lewis will research this
suggestion.
3. Donna Dixon went online and could not find any phone
numbers for TRIA board members. She
suggested that we update the web site.
John Lewis will follow up.
4. Fire Mitigation-There are many trees that are down as
well as slash within the TRIA boundaries.
The board knows that fire mitigation can be very tedious and
tiresome. There is nothing in the
covenants that requires homeowners to do fire mitigation on their
properties. However, it is highly
suggested that homeowners do the best they can to pick up slash on their properties. It’s for the protection of all of us as
homeowners in TRIA.
5. Jo Coleman asked if TRIA could have dumpsters placed in 2
locations again this year in the fall and spring for unwanted items. Members attending the meeting agreed that it
would be a good idea. John Lewis said
that he would look into the cost of dumpsters and notify homeowners by letter,
email, and notice on the mailboxes.
6. John Lewis welcomed the new property owners in attendance
to TRIA.
Cindy and Joe Zimmerli,
12 & 28 Feldspar
Lucy & David Klos, 161 Quartz
Katherine Matthys, 72 Granite
7. Election of Officers 2015-2016
Barb Faux nominated Pat Heard for Secretary-Treasurer
Leeann Friedrich seconded the motion.
The motion was passed unanimously.
Bob Faux nominated Leeann Friedrich as Vice President.
Katherine Matthys seconded the motion.
The motion passes unanimously.
Bob Faux nominated John Lewis as President for a 2nd
term.
Leeann Friedrich seconded the motion.
The motion was passed unanimously. By election of these
Officers, John Lewis, LeeAnn Friedrich, Pat Heard and Bob Faux, are hereby
authorized as Signatory Agents for the Twin Rock Improvement Association Bank
Account at Park State Bank and Trust in Woodland Park, Colorado.
The meeting was adjourned at 1:10pm.
TWIN ROCK IMPROVEMENT ASSOCIATION
2014 Annual Meeting Minutes
July 27, 2014
Due to unavoidable travel dates for the officers, the annual meeting was changed to the fourth Sunday in July, 2014. Due to inclement weather, the picnic and meeting was held at the Florissant Fire Department meeting room.
I. Call to Order
· Bob Faux called the meeting to order at 2:00 pm at the Florissant Fire Department meeting room. There were 20 association members present.
II. Reading of the Minutes
· Barb Faux moved to waive the reading of the minutes from the 2013 Annual Meeting, distributed by John Lewis LeAnn Friedrich seconded. Approved by acclamation.
III. Report of the Secretary
· Aside from the 2013 minutes, John Lewis did not have any other items to report.
IV. Report of the Treasurer
· John Lewis distributed the current Balance Sheet and Profit & Loss statements for review. He noted the current checking account balance of $19,794.49 as of July 1, 2014 and briefly discussed the line items of the P&L. Tom Shoaf inquired about the $44 Rent line. After explaining it was for our P.O. Box, there was a recommendation to look into using a box at our mail box pod on Upper Twin Rock Road. ( Follow-up item for the Secretary) Aside from the rent question, there were no further inquiries about the TRIA financials.
V. Old Business
· Twin Rock Subdivision Sign
i. Bob Faux advised that the replacement of the Twin Rock sign at the Jade Road entrance is still ongoing.
ii. It was approved last year to spend up to $1,500 toward this project.
iii. A prototype has been developed by Rick Batista and will be reviewed for acceptance.
· Cistern system for fire fighting efforts
i. Rick brought up last year a cistern system at the pond location to aid in any future fire fighting efforts. This would most likely help reduce our homeowner’s insurance if set up properly.
ii. It was approved last year to spend up to $5,000 toward this project.
iii. Bob advised that Rick can obtain two 2,000 gallon tanks that can be buried and filled by runoff at the pond site.
iv. This project will need to be fully vetted by local fire officials and engineered to their specifications and will therefore, take considerable time to develop.
· Emergency Call System
i. The Emergency Call System developed by Sally and TJ Wihera was distributed for review.
ii. The list is well done and ready for use with the exception of a few phone number and name changes.
iii. The file will need to be managed by the Secretary for future changes within the TRIA ownership contact information.
VI. New Business
i. Poultry in Twin Rock
1. John Lewis brought up the fact there have been inquiries of current and potential owners regarding the acceptance of chickens for personal use within the subdivision.
2. Since the current covenants prohibit poultry of any kind, a motion was made by LeAnn Friedrich to send out a proposal to all TRIA owners to vote on making a change to Article X of the TRIA covenants in 2015 that would allow chickens, not exceeding a total of 12, for personal use. And specifically stating that no Roosters would be allowed. This change would be in line with what Teller County codes allow for poultry. The motion seconded by Barb Faux was approved by acclamation.
ii. Covenant addressing home businesses
1. Bob Faux brought up a need to clarify the definition of home businesses to be prohibited in TRIA Covenants. Bob suggested that the definition for those home businesses that have a “store front” be prohibited. This would also have to be an amendment for the 2015 opening for covenant changes.
2. Along this same subject, Bob brought up the need to address Marijuana grow businesses within the subdivision. Leon Odendahl made a motion to address this in the 2015 covenant changes as well. Barb Faux seconded with approval by acclamation.
3. 2015 Covenant change process. Lenore Hotchkiss advised that based on previous amendment changes, there is considerable cost in attorney fees involved so these proposed changes should not be considered lightly.
iii. Bylaw change for meeting date
1. Leeann made a motion to change the bylaws regarding the annual meeting date on the second Sunday in August to some time within the first two weeks in August. Barb Faux seconded with approval by acclamation.
iv. Election of new officers
1. The 2014-2015 TRIA Officers were established as follows:
a. John Lewis - President – Bob Faux nominated seconded by Leon Odendahl, approved by acclamation
b. Kris Prislipsky - Vice President – Barb Faux nominated seconded by LeAnn Friedrich, approved by acclamation
c. Barb Faux - Secretary/Treasurer – LeAnn Friedrich nominated seconded by John Lewis, approved by acclamation
d. Board Members At Large
i. Bob Faux
ii. Tom Cummings
VII. Adjournment
· Leeann Friedrich moved to adjourn Gloria Odendahl seconded.
Respectfully submitted,
John Lewis
TWIN ROCK IMPROVEMENT ASSOCIATION
2013 Annual Meeting Minutes
August 11, 2013
The traditional potluck picnic began at 11:30 a.m. at the Florissant public park. Thanks to all who attended. The food and fellowship among our neighbors was great!
I. Call to Order
· Bob Faux called the meeting to order at 2:12 pm at the Thunderbird Restaurant in Florissant. No Florissant Fire Department official came to open up their facility that had been reserved for the meeting so those in attendance agreed to meet at the Thunderbird. There were 19 association members present.
II. Reading of the Minutes
· LeAnn Friedrich moved to waive the reading of the minutes from the 2012 Annual Meeting, Barb Faux seconded. Approved by acclamation.
III. Report of the Secretary
· John Lewis distributed copies of the 2012 Meeting Minutes and did not have any other items to report.
IV. Report of the Treasurer
· John Lewis distributed the current Balance Sheet and Profit & Loss statements for review. He noted the current checking account balance of $18,553.59 and briefly discussed the line items of the P&L and there was no further discussion about the TRIA financials.
V. Old Business
· Twin Rock Subdivision Sign
i. Bob Faux brought up the need to physically replace the Twin Rock sign at the Jade Rd. entrance as discussed in the 2012 meeting. His efforts to find a company to make a new sign came up with a stone monument type that would last much longer than the wood type we currently have. Estimated cost for a stone sign would be up to $1,500.
ii. LeAnn Friedrich moved to spend up to $1,500 on a sign, Jo Coleman seconded. The motion was approved by acclamation.
iii. Rick Batista offered an alternative solution to a stone sign by offering to use his plasma cutter and create a sign out of metal.
iv. Bob Faux and John Lewis will pursue this option with Rick and will get the sign production under way within the $1,500 budget.
· Dumpsters for trash
i. Trash Taxi (Russell & Debbie Hicks) will donate two dumpsters for two consecutive weekends beginning 9/21 – 9-29. Exception items include tires, batteries, paint cans (dried paint will be accepted though), electronics and appliances. Locations for the dumpsters will be at 155 Granite and 99 Ryolite. Verification of these dates and locations will be confirmed via email and posted on the website.
· Business from home
i. Leann Friedrich moved to refrain from addressing a complete review of this issue, Donna Dickson seconded. The motion was approved by acclamation.
· Beaver pond at the Twin Rock entrance on Midland Rd.
i. Per Rick Batista, a male and female beaver can be provided in the spring 2014.
ii. Rick also discussed setting a cistern system at the pond location to aid in any future fire fighting efforts. This would most likely help reduce our homeowner’s insurance if set up properly. Barb Faux moved to explore getting a cistern and spend up to $5,000, Debbie Lewis seconded. The motion was approved by acclamation.
· Slash dumped on Rick Batista’s lot
i. Rick will continue to run his chipper until the end of September. Association members in good standing can dump their slash on the lot behind his home (off Berylium).
VI. New Business
· Weed/Brush removal on Midland Rd.
i. Wade Knight moved that we hold a community clean up work day on Sunday September 22 for everyone can come and pull thistles, clear the willows and perform a general clean-up of the common area. Fawn Batista seconded. The motion was approved by acclamation.
· Emergency Call System
i. Bob Faux brought up the idea to create a subdivision phone tree system to alert everyone about any fire or other dangers sooner than those issued by Teller County.
ii. Sally Wihera volunteered to set up a phone tree system. The following members offered their services as well.
1. LeAnn Friedrich
2. Donna Dickson
3. Fawn Batista
4. Jo Coleman
· Tree spraying for moth infestation
i. John Lewis brought up a concern for the moth infestation within the subdivision. Sally Wihera actually had her property professionally treated from the ground. Tom Shoaf recalled an aerial spray treatment for the whole subdivision two years in a row to combat a similar infestation. Bob Faux and John Lewis will look into this matter (contact CSU Forest Extension).
· There was a general discussion about possible revisions to the covenants in 2015 about the use of firearms in the subdivision.
· Community Newsletter
i. The annual meeting is not sufficient for everyone to catch up on our neighbor’s activities like who is moving or adding to their families. It was decided to establish a quarterly newsletter to communicate happenings within the Twin Rock community.
ii. Barb Faux offered to be the editor of this newsletter that will be distributed to the association membership via email. Please notify her of any news you wish to publish in this newsletter and any changes your have regarding your email address.
VII. Election of new officers
· Ken Friedrich moved that the current slate of officers continue for another one year term, Fawn Batista seconded. The motion was approved by acclamation. The 2013-2014 TRIA Officers are as follows:
i. President – Bob Faux
ii. Vice President – Ryan Keldsen
iii. Secretary/Treasurer – John Lewis
iv. Board Members At Large
1. Tom Cummings
2. Leon Dreiling
VIII. Adjournment
· Debbie Lewis moved to adjourn Barb Faux seconded.
The Thunderbird turned out to be a good site for the meeting (under their tents out back). We will seriously consider holding both picnic and annual meeting at this location in 2014.
Respectfully submitted,
John Lewis
TWIN ROCK IMPROVEMENT ASSOCIATION
Minutes of Annual Meeting
August 5, 2012
The annual TRIA membership meeting began with the customary potluck picnic at 11:30 a.m. in the Florissant public park. The association provided fried chicken while members brought various dishes to be enjoyed. Thanks to all who attended and for the fine eats. It was a great opportunity for the new residents to get acquainted with their Twin Rock neighbors.
At 2:00 p.m., members gathered at the Florissant Fire Station for the annual Twin Rock Membership Meeting that was called to order by the Association President, Tom Cummings. All members in attendance were asked to introduce themselves and identify their Twin Rock address. Tom introduced the keynote speaker, Deputy Ezard from the Teller County Sheriff¡¯s Department. She briefly spoke on the Neighborhood Watch program and referred us to the Home and Personal Security Handbook she provided. Her basic advice was to call the Sheriff¡¯s Department, 719-687-9652, if we see anything suspicious. Call this number if you are going out of town for an extended period of time to have the Deputies administer a "Direct Patrol" of your property while you are gone. Discussion was focused toward the recent fires and what other neighborhoods were doing to monitor traffic in and out. Our connection to CR 421 would make it difficult to physically monitor traffic in and out of our sub-division however. After Officer Ezard¡¯s presentation was completed, there was discussion about previous attempts to set up a Neighborhood Watch program that seemed to die for lack of interest. A "Safe House" program for neighborhood children was also considered. Tom Cummings suggested we have an updated Twin Rock Membership Directory published for reference. Ann Cummings moved to have the directory published for all members. Leon Odendahl seconded the motion. The motion passed by acclamation.
Old Business:
Non-member Mailbox Fee ¨C A $50 fee will be invoiced to individuals who are no longer members of TRIA but still wish to maintain a mailbox in the TRIA mailbox pod.
Re-ponding by re-beavering the Beaver Pond ¨C Rick Batista has applied to adopt a male and a female beaver to set up residence in our common area pond in hopes of re-establishing the pond. Leon Odendahl moved to have fences constructed around the culverts to prevent the beavers from damming those up and causing problems for county road maintenance. Leon Dreiling seconded the motion. Further discussion of this motion resulted in an amendment to discuss the requirements with the county before any construction occurred. Barb Faux seconded the motion as amended. The motion passed by acclamation.
Dumpster v. Chipper for slash ¨C Rick Batista has been chipping slash that is deposited at a location on Beryllium Rd. but for other trash material, we discussed getting a dumpster for members to fill with unwanted non-hazardous material. We discussed placing the dumpster by Nancy Crawford¡¯s property to keep non-residents from dumping into it. We need to check with the county to check on the location as we may need to place it on the street (at the end of Quartz Rd.). Bob Faux agreed to contact Russell Hicks to solicit his services for a dumpster. Leon Odendahl made a motion to proceed with renting a dumpster in late summer or fall but limit the commitment to $500.00. Nancy Crawford seconded the motion. The motion passed by acclamation.
Donation to Florissant VFD for use of the hall ¨C Nancy Crawford made a motion to pay the normal $50.00 to Florissant VFD for use of their facility plus $200.00 for their efforts during the recent fires and $250.00 to the Divide VFD for their efforts during the recent fires. Leeann Friedrich seconded the motion. The motion passed by acclamation.
New Business:
There was discussion about covenants that are not being adhered to such as building structures without seeking approval from the architectural Committee. Pull the approval form off the web site, www.twinrock.org/index2.thml, complete it and submit it to the committee per the instructions. Other covenants such as businesses being run out of member homes were discussed. Nancy Crawford brought up this issue and discussion lead to the determination that the covenants surrounding this issue were vague and need clarification. Donna Dickson made a motion that in 2014, the covenants regarding home based businesses be addressed and redrafted to be included in the next covenant review in 2015. Leon Odendahl seconded the motion and the motion was approved by acclamation.
Leeann Friedrich presented the financial report. The Checking Account for TRIA had a balance of $15,810.91 as of 8/04/2012.
Election of officers ¨C The new slate of officers were nominated as follows.
President: Bob Faux
Vice President: Ryan Keldsen
Secretary/Treasurer: John Lewis
Board Members At Large: Tom Cummings and Leon Dreiling
This slate of officers was voted on and approved by acclamation.
Barb Faux recommended we repaint the Twin Rock sign at the Jade Road entrance. It has faded considerably since its original painting by Emma Davis. Since she is no longer available to touch it up, Bob Faux moved to contract a professional to do the work and have a clear coat applied for protection but spend no more than $500.00. Leon Odendahl seconded and the motion was approved by acclamation.
With there being no more new business, the meeting was adjourned.
Respectfully Submitted,
Leeann Friedrich
John Lewis
TWIN ROCK IMPROVEMENT ASSOCIATION
Minutes of Annual Meeting
August, 9, 2010
Twin Rock property owners were invited to attend the annual potluck picnic at Florissant Park starting at 12:00 noon. The association provided lemonade and fried chicken from City Market for all of the attendees. Each homeowner also brought a side dish to share. This year we had 21 members at the picnic. A great attendance. We had two hours to socialize with our neighbors, get to know new residents, and munch on great food. The picnic ended just before 2:00 so everyone could get to the Florissant Fire Department in time for the meeting.
At 2:05 pm, President Andy String called the annual meeting to order. Those present included JJ Muller, Gloria and Leon Odendahl, Wade and Dana Knight, Nancy and Gary Crawford, Andy String, Norm and Em Davis, Bob and Barb Faux, Connie and Jere Joiner, Tom Shoaf, Leon Dreiling, Dick Keefe, Leanne and Ken Friedrich, Ed Lattyak, Tom and Anne Cummings, Pete Szendrey, Debra Patterson, Russell and Debbie Hicks, Ryan and Trisha Keldsen, Dan Brick, Donna and Jeff Dickson, and Marvin Brown. Andy asked that everyone introduce themselves and tell how long they had been residents of Twin Rock as we had new members Russell and Debbie Hicks attending the meeting.
Our original guest speaker, Linda Engle from CB Insurance was unable to attend as she had an injury the day before the meeting. She had been planning to speak about liability insurance. So Andy asked Connie Joiner to pitch hit in her place. Connie is Teller County Treasurer and was gracious enough to accept the last minute invitation. She spoke about current issues is Teller County and accepted questions. Because of her position there was quite a bit of interest in her topic and many questions asked from the floor.
Connie is retiring in January and spoke a little of the upcoming elections in Teller County but did not want to elaborate on the politics. She did say that election results will be posted as soon as all results are in, (both in August and November) on the Teller County web site. www.co.teller.co.us
In regard to finances, Teller County has been operating on the 2005 base budget for the last 5 years. They are not allowed to run a deficit and must have a balanced budget each year. Because they have been operating on the 2005 budget, there have been no layoffs of staff, no hourly cutbacks, or shortened work weeks. This is due to long range planning. She did say that if grant funds for certain positions end, then those positions are laid off because the county does not have the funds to take over those grant funded positions.
? Connie was asked if cutbacks in road construction has occurred. Some cut backs have occurred in road maintenance as that budget has been frozen since 2005. However Teller County generally uses an every other year schedule for road maintenance except in emergencies.
? Connie was asked if there was any Federal money for paving roads. Connie stated that if grants are available they are always used.
? Connie was then asked if most of the property taxes had been paid by property owners in Teller County. Connie said that 92% of Teller County taxes had been paid last year. And that information regarding properties, foreclosures, tax liens, etc can be found on the web site, which is one of the best web sites in Colorado for property information. She went on to inform us that if anyone is interested in tax sale properties, the next tax sale will be the first Friday of November in Cripple Creek. Tax sales can be on mining claims, vacant land, improved land or unimproved land. But it is up to the interested party to do their own due diligence on any property they are interested in purchasing.
? Connie was then asked if Teller County had investments and how those investments were doing. Teller County does invest and it is Connie¡¯s job as Treasurer to do the investing. Returns on investments are very low. All of the investments that were producing at 5% or 6% have been called in except for one. Unfortunately she is having to re-invest at lower rates and has refused to invest in Fannie Mae because of recent problems and deficit spending by the Fed to prop up Fannie Mae.
? Connie was then asked about tax bills. Tax bills are sent out in January of each year. Half of your tax bill is due the last day of February and the other half is due June 15. Or the full taxes are due April 30.
Call the County Treasurer¡¯s office if you do not receive a tax bill. Failure to receive a tax bill is not grounds for nonpayment of your taxes. As a property owner it is your responsibility to follow up on payment of your property taxes.
Connie ended her speech by saying that she wanted all of us to understand that the elected officials of Teller County are responsible to the public and answer only to the public and not to the Board of Commissioners. Andy thanked Connie for all of her very useful information.
A motion was made by Leanne Freidrich to waive the reading of the minutes and seconded by Bob Faux.
Andy then asked for the reading of the 2010 Treasurer¡¯s report by Barb Faux. The TRIA Profit and Loss Statement and Balance sheet for the fiscal year August 1, 2009 through July 31, 2010 will be included in the Annual Minutes mailing to all property owners of Twin Rock. They will also be posted on the web site.
Nancy Crawford asked how many liens were filed during 2009/2010 to date. Andy responded that no liens had been filed for the last year.
Jere Joiner then made a motion that the association needed to file liens against all properties not current on the association assessments within 90 days of this meeting.
The motion was seconded by Bob Faux. There was discussion on the floor about the motion and a vote was taken. The motion passed.
OLD BUSINESS
1. Weeds were sprayed in the common area at a cost of $127.38. However, some of the weeds were missed and the contractor is coming back to finish the job.
2. Our new attorney, Mark Seivers drew up a contract agreement between the association and Hans and Debbie Patterson for the bus shelter located on their property. Cost $225.00. The liability insurance is still an issue that needs to be resolved.
3. The repair of the Twin Rock sign located on the corner of Jade and Hwy 24. The timbers holding the sign had rotted away and it was leaning and in danger of falling and breaking the original sign painted by Judy Campbell. Pete Szendry, Jere Joiner, and Wade Knight propped the sign up. Pete then volunteered to bring in his bobcat, cement the posted, and hoist the sign in to place again. That was done on Saturday, August 7th. The Board voted to pay Pete $100 for his time and also his expenses even though Pete had volunteered.
NEW BUSINESS
1. A third NBU (mailbox) for the use by Twin Rock residents. Over the last year, the two sets of Twin Rock mailboxes have been filling up. They are now completely full and we have a small waiting list of residents who would like to have a box. When originally installing the boxes, we laid enough cement to accommodate a future third mailbox. The cost of a third NBU is $1350.00.
Leanne Freidrich made a motion to purchase a third NBU from the Post Office.
Bob Faux seconded the motion.
Discussion followed before voting on a number of points. Everyone agreed that to receive a mailbox you must be a resident of Twin Rock Association and in good standing with your assessments. Assessments are $50.00 per year per property owner. It was also agreed upon that when purchasing the third box we should give a list of the TR residents who are in good standing with their assessments so that no one who is past due can receive a box. The motion was voted upon and passed.
In conjunction with the discussion of the third NBU, Jere Joiner made a motion that we file liens on those property owners who are behind on their assessments within 90 days of the annual meeting. And that we make sure we meet the 6 State of Colorado Association requirements of the Homeowners Act 100.
The motion was seconded, voted upon, and passed unanimously.
2. Jere Joiner went to the Florissant Pancake Breakfast where the Fire Dept. were boosting green address signs for property owners. These are used by fire and police to easily locate your home in an emergency. Jere said he would show the signs at the meeting for those who might be interested.
The signs are green with reflective numbers and cost $10 for a one sided sign and $20 for a two sided sign.
If you are interested you can purchase the signs on an individual basis from the Florissant Fire Department. Homeowners need to provide the post for the sign but the Fire Dept. will come and install them for you.
3. Tom Cummings has suggested that a mirror be put up by the County on the blind curve at the corner of Jade and Hwy 24. A CDOT Traffic Engineer came out to evaluate the corner and said that it wasn¡¯t a useful place to put a mirror. And there have never been any major accidents to warrant one.
4. Debbie Patterson suggested we bring in a large dumpster for several days each summer for residents to throw away unwanted large items like washers, etc., as we do not have a large item pickup by waste disposal companies in this area. Andy will look into prices and possible locations for a dumpster.
5. Jere Joiner made the suggestion to bring back the pond in the common area. The pond can provide a water source for the fire dept. to use in an emergency. And many homeowners may benefit on their fire insurance premiums with a nearby water source.
Discussion ensued. And it was brought up that because of water rights issues, this would have to be done naturally by encouraging beavers to rebuild a dam. It was suggested that we place several pieces of rebar and metal mess across the stream to encourage the beavers to rebuild. Pete Szendry volunteered to weld a structure.
Marvin Brown stated that once beavers leave an area they usually don¡¯t return. It was suggested we import beavers from downstream.
The suggestion was tabled for further discussion.
ELECTION OF OFFICERS
The nominating committee nominated the following residents for board positions for this year.
Andy String for President
Tom Cummings for Vice President
Barb Faux for Secretary/Treasurer
Wade Knight for Past President
Leon Dreiling for Member at Large
No further nominations were suggested and Leanne Freidrich motioned to elect the nominees. Bob Faux seconded.
The meeting was adjourned at 4:00 pm.
Respectfully submitted by Barb Faux, Secretary/Treasurer
PLEASE NOTE: Association covenants, annual meeting minutes, fiscal year profit and loss reports, balance sheets, by-laws, policies and procedures can be found on the Twin Rock Association Website. www.twinrock.org. ******************************************************************
Twin Rock Improvement Association
Minutes of Annual Meeting
August 9, 2009
The annual meeting was held in the lower level conference room of the Woodland Park Public Library. Andy called the meeting to order at 2:00pm. There were not as many people in attendance this year as in previous years. Andy invited everyone in attendance to introduce themselves and tell fellow neighbors where they live.
Guest Speaker
Andy introduced our guest speaker, Tom King, Teller County Assessor. Mr. King¡¯s topic was why and how the county values homes, as well as how to go about appealing your tax assessment. He explained all of his topics using a power point presentation, beginning with the formula used by the county to assess your property tax.
Mr. King explained:
First take the actual value (est. mkt value) X the county assessment rate (1.96%) X the mill levy = your tax rate.
Example: $300,000 X .0796 X 85.627 = $2044.77 tax rate for a home
The mill levy is determined by the County Commissioners. The Taxing Authority determines the revenue needed for the county. After the tax roll has been completed it is sent to the County Treasurer who then mails the tax bills.
Mr. King then proceeded to explain what characteristics can change the total assessed value of your property.
1. New construction in your area.
2. If you have done extensive remodeling to your home.
3. The county discovers that they have omitted a value from your assessment in the past. (IE: left out a garage or finished basement from the assessment)
4. Changes in the market value of homes (actual value)
5. Supply and demand of property (2 properties vs. 1 buyer)
6. The economy. Current value vs. the data collection period. Data collection in Teller County is every other year. In other words, your property assessment is based upon data collected 2 years ago, not last year. And your property taxes in 2011 will be based upon data collection in 2009.
Mr. King then said to check all of the characteristics of the tax assessment that have been applied to your home to make sure they are all correct. If a characteristic is not correct, you have a basis for appeal.
Example: If the assessment shows that you have a finished basement or a garage, and your property does not have either of those features, you have a basis for appeal.
Reading of the Minutes
A motion was made by Andy String to waive the reading of the minutes from the 2008 meeting since copies of the minutes had been mailed to all of members of the association. It was seconded by Wade Knight. The motion was approved by the members.
Treasurer¡¯s Report
Andy explained that the current Secretary/ Treasurer could not attend today¡¯s meeting for personal reasons. He apologized that he did not have the current Balance Sheet & Profit & Loss Statements.
Architectural Committee
Tom and Ann Cummings had submitted home plans to the committee for approval on the construction of their new home on Berylium. The plans were approved by the Architectural Committee.
It was also reported that a NY couple are in the process of building a new home on Upper Twin Rocks Road.
Old Business
Andy talked about the motion made last year to take down the old mailboxes on Upper Twin Rocks Road. Twin Rocks paid for the cement to hold the new postal box and construction was completed. All old mailboxes have been taken down.
Last year it was proposed that the association look for liability insurance as long as the premium was below $500.00 annually. Andy has been researching insurance companies. However the least expensive premium he has found is $750.00 annually.
Lee Ann Friedrich made a motion to increase the insurance premium limit to $1500.00 annually. It was seconded by Jere Joiner and approved by majority vote of the members.
New Business
It was brought up that someone had stolen the Batista¡¯s coal cart from the front of their property. Nancy Crawford suggested that we start a neighborhood watch program. It was discussed but there was no action voted upon.
Dick Keefe brought up the topic of well water and drilling in the area. Oftentimes new property owners drill for water without proper knowledge of the potential for water or the water history of their neighbors. Dick suggested that association homeowners furnish well information (IE: depth, production, etc) about their properties to give potential or new property owners pertinent water information. Dick volunteered to help write a homeowners letter. Jere Joiner volunteered to help Dick with the letter.
It was proposed that we move the annual meeting to a different week in the year to try to get better attendance at the meeting. It was noted that many members were absent from this year¡¯s meeting. After some discussion it was decided to leave the date where it is.
It was proposed that we consider moving the due date for the annual dues. After discussion it was decided to leave the deadline for the payment of dues as August 1st.
Connie Joiner brought up the problem of the large amount of weeds growing in the common area on Jade. She moved that we find an exterminator to spray the common area with a cost cap of $500.00. It was seconded by Andy String and approved by the group.
Election of Officers
Andy then proceeded to the election of officers for the coming year.
President
Andy String was nominated by Jere Joiner.
It was seconded by Wade Knight and approved by unanimous vote of the members.
Vice President
Ken Friedrich was nominated by Jere Joiner.
It was seconded by Andy String and approved by unanimous vote of the members.
Secretary/Treasurer
Barb Faux was nominated by Jere Joiner.
It was seconded by Andy String and approved by unanimous vote of the members.
Past President
Jere Joiner was nominated by Andy String.
It was seconded by Wade Knight and approved by unanimous vote of the members.
Board Member at Large
Leon Dreiling was nominated by Jere Joiner.
It was seconded Andy String and approved by unanimous vote of the members.
The meeting was adjourned at 3:55pm
Respectfully submitted by Barb Faux.
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